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quote_proforma

Quote

Quotation Editor

Functions Sub-Functions Description
Description The line item can be defined here.
Unit Cost Cost per unit.
Quantity Number of units.
Line Total Cost X quantity = line total
Add New Line Item Adding an additional line / another specific charge.
Add Saved Line Item Add a line item that is i.e commonly used or described specifically. This would be previously saved under “Save Line”.
Remove Line Delete a line / charge on the invoice. Do this by clicking on the red X at the end of the line.
Save Line if you use common line descriptions, you can save them to avoid having to type them out again. Do this by clicking on the blue floppy disk at the end of the line.
Send via Email By marking this, the invoice will automatically be sent to the client, by unmarking the email will not be sent to the client. See also Email System Setup to set an email delay time to undo the sending of messages.
Save as Draft

Editor Settings

By clicking on the “(change settings)” link in the first line under the table header, you will able to adjust these particular invoice settings:

Functions Sub-Functions Description
Invoice Date Date when the invoice was captured.
Due Date Select a due date for the invoice.
PO Number This is an optional function if you work with Purchase Order numbers.
Discount Apply a discount to the invoice.
Payment Method Select the payment method applicable to the invoice.
Taxes Apply or deduct taxes to the invoice. If you have your tax settings set at Taxes then the invoice will by default comply with those settings.

Create a quote:

  1. Go to the client’s account in SnapBill and click Invoice center
  2. Select the document you want to create, i.e. Quote, from the left navigation menu
  3. In the Invoice editor table enter the description, unit cost & quantity for your first invoice line. To add another line in your invoice click the green ‘plus’ icon. To delete a line click the red ‘cross’ icon.
  4. When you have finished click the Save as Quote button.

SnapBill will send your quote to the client you have selected and save a copy of it in the Quotes table on your client’s account. Your client can review this quote and has the choice to Accept or Deny it.

Accept a quote:

  1. Go to the clients account
  2. Click the quote number in the Quotes table
  3. Click Accept Quotation

Your quote will be converted to an invoice and will be issued to the client

Deny a quote:

  1. Go to the clients account
  2. Click the quote number in the Quotes table
  3. Click Deny Quotation

Your quote will be marked as denied and cancelled

Edit a quote:

  1. Go to the clients account
  2. Click the quote number in the Quotes table
  3. Click Edit Quotation

The modified quote will now be issued to the client again and can be accepted or denied

quote_proforma.txt · Last modified: 2014/11/05 12:11 by Lisa Adams

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